Local history often begins with a photograph, an old building or a story told by a neighbour. Recording where each piece of information came from makes the collection more useful to anyone who encounters it later.
For a photograph, note its owner, approximate date and any known location. Keep uncertainty visible. An estimate should remain an estimate rather than becoming a precise date each time the image is shared.
When collecting an oral account, ask permission and record whether the speaker is describing personal experience or something heard from others. Different memories may conflict without either person intending to mislead. Preserve those differences while looking for additional evidence.
Store originals carefully and make working copies where appropriate. A clear file name and a short source note can prevent future confusion. Sharing a story responsibly includes respecting privacy and avoiding claims that the available material cannot support.